Most competitive groups start the same way: a few people who played well together one evening and want to do it again. Keeping that group together is harder than it sounds. The roster lives in somebody’s head or a pinned message, nobody is sure who is in charge, and every tournament sign-up starts with five people typing their names into five separate forms. Clans give that group one place in its own server that stays put between sessions, a clear answer to who runs it, and a roster the captain can enter into a bracket as a unit. Everything on this page happens in Discord with the bot’s slash commands.

What a clan roster shows

Every clan belongs to one Discord server. /clan view shows any clan’s details to any member of that server, and /clan list lists every clan the server has. A clan is built from a handful of choices the captain makes with /clan create, and the captain or a co-captain can change most of them later.

Name, role and channel: The clan’s name, which the bot also gives to a Discord role worn by every member and to the clan’s own chat channel. Renaming the clan renames the role and the channel with it, and /clan color changes the role’s color.
Visibility: Whether the clan’s channel is public, so everyone in the server can read it while only members post, or private to the clan’s own members.
Join policy: Open, so anyone in the server can walk in with /clan join, or invite only, so a captain or co-captain has to invite each new member. /clan settings changes the visibility and the join policy at any time.
Roster: Everyone in the clan with their role, alongside the clan’s rating and fight record, so an opponent or a recruit can see who they would be playing with and how the clan has been doing.
Member limit: Clans have no size limit unless a server admin sets one. When the server sets a limit, every clan starts with that many places, and a clan can add extra member slots on top with clan coins it has earned by playing.

Roles

A clan has exactly one captain at all times, and the other roles exist so the captain does not have to do everything alone.

Captain. Can do everything: change the clan’s settings, invite players, remove members with /clan kick, promote and demote, and hand the clan over with /clan transfer-captain. Removing a member and handing over the clan are the captain’s alone, and only the captain can demote a co-captain.
Co-captains. Help run the clan day to day. They can invite players, change the clan’s settings, issue and accept fight challenges and promote members to co-captain with /clan promote, but they cannot strip each other or the captain.
Members. The regular lineup. A member can leave whenever they like with /clan leave.
Substitutes. Belong to a tournament entry rather than to the clan: when a captain registers a team for a tournament, they can name one substitute alongside the starting lineup, as described below.

Getting players onto the roster

There are two ways in, and which one applies depends on the clan’s join policy.

Invites

The captain or a co-captain runs /clan invite and picks the player from the server’s members. The bot sends that player a DM with accept and decline buttons, so the invite reaches only the person it was meant for. If their DMs are closed, the bot says so, and the player can run /clan my-invites in the server to see and accept every invite waiting for them. An invite is the way into an invite-only clan, and a good way to bring in one specific player even when the clan is open.

Open clans

A clan whose join policy is open needs no invite at all: any member of the server can join it with /clan join and the clan’s name. That suits a clan that is recruiting and wants the roster to grow. A clan that is full or no longer looking switches to invite only with /clan settings. A player who leaves a clan waits eight days before joining a clan again, so rosters cannot be shuffled the night before a fight; a server admin can clear that cooldown.

Entering tournaments as a team

The point of a roster is to compete with it. When a server tournament takes team entries, the captain runs /tournament register, picks the teammates from the server’s members, names an optional substitute, and either sets a team name or enters under the clan’s name. The team is not registered straight away: every other player named on it gets a DM to accept or decline, and the team takes its bracket slot only once the last one has accepted, so nobody is entered without saying yes. A player whose DMs are closed can answer from Pending invites in /tournament team, which is also where the captain adds a substitute or swaps a player later. Some tournaments take solo sign-ups instead, and the organizer forms the teams from that pool when the tournament starts. Matches are reported with /tournament report, and the tournament’s page on clutchat.com shows the bracket with the team under its own name. The tournaments page covers formats, check-in and reporting in detail.

Visibility

A clan’s channel is either public, readable by everyone in the server with only members able to post, or private, visible only to the clan’s own members. Private suits a group that wants to plan and talk among itself; public suits a clan that is recruiting or wants the rest of the server to follow along. Either way the clan itself still appears in /clan list, and its fights still count on the server’s ladder.

When the captain leaves

A clan is never left without someone in charge. A captain who wants to step away hands the captaincy to another member with /clan transfer-captain first; while other players are still on the roster, the captain cannot simply leave without doing that. If the captain leaves the Discord server altogether, the captaincy passes automatically to the longest-serving co-captain, or to the earliest-joined member if there are no co-captains, and the clan’s channel is told. A captain who is the last person on the roster disbands the clan by leaving it, and the bot removes its role and channel.

Teams and clans

On Clutchat, a team is what a clan, or any group of server members, becomes when it enters a tournament. A clan belongs to one server, is run by the Clutchat bot and plays its fights, cups and optional seasons there; a tournament team is the lineup a captain registers for one event, and it can be the clan under its own name or a mix of members picked for the occasion. Rosters and team entries are managed in Discord only. The website does not host team pages; it is where players see tournaments, brackets and each other’s public profiles.

Keeping it civil

Clan names, team names and clan channels are visible to the rest of the server, so they follow the community guidelines: no harassment, no hate and no impersonation. Server moderators can rename or close a clan and remove members with /clan-admin. Every public profile on the website has a report link, reports go to the Clutchat team, and the contact page explains what to include.

Practical tips

Pick a clan name that is easy to read at a glance; it is how other players will recognise you, on your role and in every bracket.
Name at least one co-captain, so invites are sent and fight challenges are answered when the captain is away.
Keep the clan open while you are recruiting and switch it to invite only once the roster is settled, so the players who join are the ones you meant to have.
Ask everyone to keep DMs from the server open, rather than discovering a missed invite on the day a tournament opens.